On this page you find all the practical information you need as a sponsor of and/or exhibitor at QCon SF 2012. If you have any questions at all please contact:
Exhibitor Logistics: Sandi Vargas, sandi@c4media.com
Contractual terms: Roxanne Beverstein, roxanne@c4media.com or Ellen Gould, ellen@c4media.com
Venue
Hyatt Regency San Francisco
5 Embarcadero Center, San Francisco
California, USA 94111
Tel: +1 415 788 1234
Exhibition Hours
- Wednesday Nov 7, 2012 8:00 AM-6:35 PM
- Thursday Nov 8, 2012 9:00 AM-5:50 PM
- Friday Nov 9, 2012 9:00 AM-2:05 PM
Exhibitors are reminded to promote and bring giveaways and/or a prize for the Friday drawing which will help to encourage attendees to visit your booth.
Booth Map
Exhibitor Receptions
- Wednesday Nov 7 at 4:50-5:35 PM in Exhibition Foyer
- Thursday Nov 8 at 6:10-6:55 PM Hospitality Suites hosted by Oracle and VMware
QCon will provide drinks and light snacks for Wednesday’s Exhibitor Reception.
We recommend that you order hors d’oeuvres for your booth as an effective way to increase traffic to your booth and engage delegates. You can order hors d'oeuvres from the hotel attached list of hors d’oeuvres by using this form: Reception Order Form. We recommend that you purchase a minimum order of 175 pieces. Hyatt Regency Convention Services Manager, Michelle Campanelli, can assist you with any orders which need to be submitted no later than October 26. Michelle can be reached at michelle.campanelli@hyatt.com.
Booth details
All booth spaces are 8.2 feet X 9.84 feet. The booth space will consist of two high top cocktail tables 30” rounds x 4’ high with two chairs, which we provide. There are no walls surrounding your booth. The venue is fully carpeted, including all exhibition areas.
WIFI Internet and power points will be available. Please remember to bring any extra power cords or cabling you require. If you have special needs, please contact Sandi Vargas, sandi@c4media.com
Signage
Exhibitors can bring their own booth signage to designate your space such as a rollup-type of banner, as long as it does not exceed your booth space of 8.2 feet x 9.84 feet, as we will not be providing booth signage to allow exhibitors to have the freedom to bring their own special signage.
Electricity, AV and Internet
WIFI Internet and power sockets will be available in the exhibition areas. Please remember to bring any extra power cords (extension cords and adapters) or cabling you require yourself. If you want to order electrical and any AV needs please fill out this Exhibit Request Form.
If you use floor sockets you will need to ensure that the cables from your lap tops are not in the way of aisles.
Set up and Tear Down
Set Up: Sponsors can set up between 7–8.30 PM on Tuesday night November 6, 2012 ,....or 7-8AM on Wednesday morning November 7, 2012. Registration opens at 8AM on Wednesday November 7.
Tear down: Exhibitors can either tear-down after lunch at 1:30PM on November 9, or can stay in the Exhibition until Conference Closing. You are only allowed to break down during session.
Monitor Rental
If you need to order monitor rental or other A/V equipment, please use this Monitor Rental Form and refer to the Hyatt Regency in house rentals through AVT on the order form.
Registration
Onsite registration opens at 8:00 on November 7. You’ll find the registration in the foyer. There will be tables divided by participant's last name. Your badge is non-transferrable and must be worn throughout the conference and at all social events.
Scanning leads
Exhibitors will have the opportunity to scan leads as a list of attendees is not provided to exhibitors. The scanners have been improved providing access to attendee contact information while you meet attendees during the conference.
Every badge includes a QR code containing a vCard with the following information (provided the attendee provided it at registration): Name, email address, title, company name, address, zip code, city and country and phone number.
During Wednesday morning’s first keynote session QCon exhibit staff will remain in the exhibition area to ensure that the scanning devices are working properly.
There are two options for scanning delegate badges:
- Hand held badge scanner: If you would like to use a scanner instead, we can provide you with this as well. A scanner requires a dedicated laptop that you provide yourself. The laptop must have USB connection and a text program to capture the vCard info. The keyboard must be configured for US-EN before you plug in the scanner and open the text editor.
- Smart Phone: With your own smart phone you can scan the QR code to download attendee information in a vCard format and if you prefer afterwards send the information to an e-mail address you decide yourself. We have tested the QR codes with the Qrafter App (for iPhone, iPod and iPad), QR Droid and Redlaser (for Android), but you can use any QR Reader you find most suitable. This way your company will end up with a number of vCard ready to be imported into your CRM-system.
Scanning using the hand scanner
A scanner requires a dedicated laptop that you provide yourself. The laptop must have USB connection and you must download, save and open this executable .jar file to capture the vCard info and easily save the information in a spreadsheet. Please read the instructions carefully when you have opened the file to be sure you can capture the QR code contact information right.
Alternatively you can scan directly in a .txt file. Here you can find a small guide on how to import the scanned leads (vCards) from a .txt file to excel.
